Media Request Form

Prestonwood Christian Academy School System Contractor Photography & Videography Policy

Prestonwood Christian Academy School System ("PCA") is committed to providing a safe, secure, and Christ-centered environment for all students, staff, and guests. This policy establishes guidelines for photographers, videographers, and social media content creators who are hired by PCA or by parents/guardians to photograph or film PCA students during school-sponsored activities, including but not limited to athletic events.

Request and Approval Process

All Contractors must submit an online form to the campus Athletics Office at least three (3) business days in advance of the game or event they wish to attend.
Requests must include the Contractor’s full legal name, business name (if applicable), contact information, purpose of the coverage, and the specific student(s) to be filmed or photographed.
The Campus Athletics Director (or designee) will review the request and determine whether the Contractor may be approved to receive a sideline or courtside media pass.
Approval is granted on an event-by-event basis and may be revoked at any time at PCA’s sole discretion.

Vetting and Identification

Contractors who are granted access must check in upon arrival and receive a visitor badge through PCA’s Raptor system.
If the event is after hours, the contractor will need to come to campus during school hours to receive a visitor badge.
Badges must be worn visibly at all times while on campus or at a PCA-sponsored event.

Access and Conduct Guidelines

Contractors are permitted to photograph or film only the specific student(s) identified in the approved request.
Contractors may not capture, distribute, or publish images or video of other students without prior written consent from PCA.
Access is limited to designated areas as determined by the Athletics Director or event administrator. Contractors must remain within assigned areas at all times.
Contractors must comply with all PCA policies, campus rules, and directions given by PCA staff or event personnel.

Use and Distribution of Content

All images and video captured by Contractors are for personal or private use only, unless otherwise approved in writing by PCA.
Content may not be used for commercial purposes, promotional materials, or monetized social media accounts without prior written authorization from PCA.
PCA reserves the right to request removal of any content that is deemed inappropriate, unsafe, or inconsistent with PCA’s mission, values, or privacy expectations.

Safety, Privacy, and Compliance

PCA prioritizes student safety and privacy. Any behavior that compromises safety, disrupts events, or violates student privacy will result in immediate removal from campus and revocation of media access.
Failure to comply with this policy may result in denial of future access for the Contractor and/or the parent/guardian who engaged the Contractor.

PCA reserves the right to make exceptions to this policy for school-approved media, special events, or unique circumstances at its sole discretion.